Minibox Labs installs and maintains practical AI systems that handle the repetitive work inside your business.
We help with follow-ups, reports, reminders, customer messages, inventory checks, file sorting, and other tasks your team repeats every week.
Every business has small tasks that quietly eat up time every day. Follow-ups, reports, reminders, inventory checks, customer messages, supplier updates, file sorting, and staff notes. Most of it doesn't need a new hire — it needs a system that handles it for you.
Customer notes, staff updates, files, and tasks live across texts, email, spreadsheets, and memory.
Leads, quotes, orders, and customer replies get delayed because no one has time to chase every loose end.
Owners want a daily picture of what's happening, but it's spread across tools and conversations.
The same checks, summaries, reminders, and updates happen over and over.
Minibox Labs looks at how your business runs, finds the work that repeats every week, builds the systems to handle it, and keeps them running month after month.
Six things we set up most often for small businesses.
An AI assistant trained on your business documents, files, and the tasks your team does every day.
Recurring checks that run on a set schedule — daily summaries, follow-up reminders, weekly reports, and more.
We watch the things that matter — inventory, supplier prices, websites, forms — and let you know when something needs attention.
Clear summaries of what happened — sent to your inbox or wherever you want them.
Quote follow-ups, customer message summaries, file sorting, and the small handoffs between your team.
We keep the system running, fix issues, and make small improvements as your business changes.
Minibox Labs sets up small AI systems that watch, summarize, remind, organize, and report across the tools your business already uses.
Turn missed calls, emails, quote requests, job notes, and customer follow-ups into organized daily workflows your team can actually act on.
Monitor inventory, summarize customer questions, track supplier updates, flag pricing changes, and keep store operations moving without constant manual checking.
Help teams stay on top of intake forms, appointment reminders, client questions, review monitoring, and end-of-day admin summaries.
For accountants, lawyers, consultants, brokers, agencies, and advisory teams that need cleaner inboxes, better follow-ups, organized files, and recurring client updates.
Support restaurants, cafes, short-term rentals, gyms, studios, and local operators with vendor reminders, staff notes, reviews, checklists, and daily operating reports.
Cut down the repeated work around email, spreadsheets, documents, reports, reminders, internal updates, and task tracking across the business.
Every setup is different. We start by finding the repetitive work your team already does manually, then build small automations around those exact workflows.
Five clear steps so you know exactly what happens.
We look at how your business actually runs — your tools, files, team, recurring tasks, and the spots where work piles up.
We pick out the admin, reports, reminders, and handoffs that happen again and again.
We set up the right system for your business — on a dedicated computer, online, or both.
We build the automations, reports, and reminders, then test them with your real work.
We keep the system running, fix issues, and make small changes as your business changes.
Some businesses need a dedicated computer in the office. Some run better online. Some need both. We set up whichever fits your business best.
A small computer (like a Mac mini) set up and maintained for your business, kept in your office or back room.
Everything runs online. No computer needed in your office.
A computer in your office for the things that need to stay private, plus online for everything else.
Every business is different, so we price based on what you actually need set up and maintained.
Reviewing your business, mapping the work, setting up the system, installing the tools, and planning what to build.
We build the automations, scheduled checks, reports, alerts, and integrations that fit your business.
Keeping it running, fixing issues, making small improvements, and adjusting things as your business changes.
Most businesses start with an initial setup, then continue with monthly support.
Most small businesses don't need another app to log into. They need someone to find the repeated work, build the system, test it, and keep it running.
Quick answers to what most owners ask before booking a Workflow Review.
If your team repeats the same admin, reports, reminders, and follow-ups every week, we can turn that work into a system that runs itself.
Tell us a little about your business and the repeated work you want off your plate. We'll reply with next steps.